YOUR PRIVACY IS IMPORTANT TO US
We have adopted the Information Personal Information Protection Act 2004 (PIP) from the Legislative Council and House of Assembly of Tasmania and also the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). These National Privacy Principles govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au
1. Who This Policy Applies To and Our Responsibilities
This policy applies to everyone involved in the recreational activities (“event”, “session”, or “league”) of our organization including:
The management team, administrators, coaches and other personnel participating in events and activities,
referees, umpires and other officials;
players (member or non-members);
parents and legal guardians; and
We will be responsible to implement, comply and enforce this policy. To the best of our ability we will publish the most updated version online, accessible to everyone , and distribute this policy to current members on its first issue. We will review this policy on an annual basis and update and distribute any changes. To the best of our ability, we will also comply with all aspects of the Commonwealth Privacy Act of 1988.
2. Individual Responsibilities
Everyone acting in association with Hobart Dodgeball must:
make themselves aware of the contents of this policy;
comply with all relevant provisions of this policy;
comply with any directions or measures imposed under this policy; and
immediately report any suspected breaches to us.
3. Providing Hobart Dodgeball with Personal Information
4. Not providing Hobart Dodgeball with Personal Information
If you do not wish to provide the required amount of personal information to us, then you do not have to do so, however it will affect your use of any of our recreational activities.
5. Collection, Storage and Use of Personal Information
Hobart Dodgeball collects and uses personal information to communicate with you, for internal record keeping and for marketing purposes. Information is primarily collected through;
Email subscription from our website;
Annual Membership and Medical History forms;
Player Sign-in Waivers for one-off events or session attendance (i.e. Come and Try days, Fundraisers, Training etc)
Hobart Dodgeball will collect personal information directly from the persons concerned with their consent.
Hobart Dodgeball will hold the information it collects on electronic and cloud-based systems, and where appropriate hold records in paper format. Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure. Limited Hobart Dodgeball staff and third-parties have access to this personal information, and only require it to do their jobs effectively. When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years.
6. Types of Information Collected
In undertaking our recreational activities, Hobart Dodgeball is required to collect personal information. It may include (but is not limited to) a person’s full name, phone number, email, date of birth, and medical history.
We also hold sensitive personal information about our staff: paid employees, or volunteers. This may include information about criminal convictions, personnel files, employment and educational histories, certified copies of required training and degrees, Australian business numbers and tax file numbers, and health information.
7. Disclosure of Personal Information to Third Parties
Sometimes Hobart Dodgeball may provide personal information to external organisations to better provide our services to you. These organisations may include:
The Australian Dodgeball Federation (our affiliated National Organisation) as part of an agreement;
other sport partners;
as required by law;
cloud based services that host our data on its servers;
authorised representatives of our organisation;
payment systems operators (for example, our online shop to receive credit card payments);
systems required to conduct our operation
professional advisors (accountants, auditors, lawyers) required to conduct our operations; or
person’s representatives (for example a parent, coach, legal adviser, manager).
We don’t guarantee the policies of our authorised third parties.
8. Access to and Correction of Personal Information
You may access the Personal Information we hold about you to view, update, and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing at email@example.com. Hobart Dodgeball will not charge any fee for your access request, but in order to protect your Personal Information we may require identification from you before releasing the requested information.
9. Complaints about a Privacy Breach